Ontario housing co-operatives
Co-op Housing Management Software for Ontario Co-operatives
Units, households, monthly housing charges, arrears, maintenance and documents in one system your coordinator and your board can both rely on.
Housing co-operatives run on member trust and clear records. Propvera holds the operational layer of a co-op: every unit, who occupies it, the monthly housing charge, what has been received, what is outstanding, what repairs are open, and which documents belong to which unit. Coordinators work in it daily, and board reporting comes out of the same records without a separate spreadsheet.
Summary
- Propvera is Ontario-built software co-operative housing providers use to manage units, households, housing charges and maintenance.
- Monthly housing charges are tracked like rent records: charged amount, receipts, partial payments, balances and dated history.
- Occupancy is derived from current occupancy agreements, so unit and vacancy counts stay accurate.
- Board and committee reporting is produced from the same daily records, with CSV and PDF exports.
- Preferred pricing is available for eligible non-profit and co-operative housing organizations.
Who this is for
Non-profit housing co-operatives
Co-ops operating their own building or buildings with a small staff team.
Co-op coordinators
One or two people handling occupancy, charges, arrears, repairs and board packages.
Member-run boards
Directors who need dependable numbers each month without preparing them by hand.
Growing co-op portfolios
Organizations operating more than one property under the same governance.
What Propvera does for co-ops
Unit and member records
Every unit with its current household, co-occupants, move-in dates and occupancy history.
Monthly housing charges
Charged amounts, receipts, partial payments and balances, with dated history per unit.
Arrears visibility
Outstanding balances surfaced automatically so follow-up is timely and consistent.
Maintenance and repairs
Requests with status, notes, photos and per-unit repair history for maintenance committees.
Document organization
Occupancy agreements, notices, inspections and building documents stored against the right unit.
Board packages
Occupancy, charge collection, arrears and maintenance spend exported for meetings.
Housing charges tracked properly
Co-op housing charges behave like rent for record-keeping purposes: a recurring monthly amount per unit, receipts that may be partial, balances that carry forward, and a history that must survive a coordinator change. Propvera keeps all of that per unit and per household, with the received date as the authoritative financial date so backdated entries read correctly.
- Recurring monthly charge per unit
- Partial receipts and carried balances
- Backdated entries supported for historical accuracy
- Dated history retained per unit and household
Reporting your board can read
Directors ask for the same few things: occupancy, collection, arrears and where maintenance money went. Those come from the records staff already maintain, exported to CSV or PDF, so nobody spends a weekend rebuilding numbers before a meeting.
Ontario paperwork where it applies
Where Ontario tenancy paperwork applies to your units, Propvera supports the Ontario Standard Lease workflow, tracks increase eligibility and timing, keeps dated increase history and prepares LTB forms such as the N1 from existing records, storing them in the unit's document vault.
Preferred non-profit pricing
Eligible non-profit and co-operative housing organizations can access preferred pricing in Canadian dollars, with founder-led onboarding and help importing existing unit lists and charge history.
Frequently asked questions
Can Propvera track co-op housing charges instead of rent?
Yes. The monthly amount per unit, receipts, partial payments, balances and dated history all work the same way, so housing charges are tracked with full history per unit and household.
Does it work for a single-building co-op?
Yes. A single property with its units, households and charges is fully supported, and additional properties can be added later under the same account.
Can the board get reporting without using the system daily?
Yes. Occupancy, collection, arrears and maintenance spend export to CSV or PDF, so directors receive a package prepared from live records.
Is there preferred pricing for co-operatives?
Yes, for eligible non-profit and co-operative housing organizations. Book a walkthrough and eligibility is confirmed with you.
What happens when a coordinator leaves?
Records, documents and reminders live in the system rather than in personal files, and team access means a new coordinator picks up a complete operational history.
Can we import our existing spreadsheet?
Yes. Unit lists and charge rolls import with a preview and correction step, and historical amounts can be backdated so past months read correctly.
Where are documents kept?
In a document vault attached to the property and unit, stored privately with controlled visibility and download links that expire.