Property Management Software for Canadian Landlords and Property Managers

Summary

• Propvera is Canadian property management software built in Ontario for landlords, property managers, real estate operators and housing providers.
• Core modules: properties, units, tenants, leases, rent tracking, rent increases, maintenance, documents, applications, owner and portfolio reporting.
• Pricing is in Canadian dollars: Free, Pro $12.99 CAD/month + $1 per active unit, Elite $24.99 CAD/month + $1 per active unit, with a 14-day Pro trial.
• Ontario workflows are the strongest focus today, including the Ontario Standard Lease and Landlord and Tenant Board forms.
• Canadian rent collection uses pre-authorized debit through Stripe and is currently in a controlled pilot.

Who this is for

Canadian landlords

Owners of one property or a growing portfolio who want rent, leases and documents organized instead of scattered across spreadsheets and email.

Property management companies

Small and mid-sized firms managing units for multiple owners who need clean records, owner reporting and less manual admin.

Real estate operators and developers

Teams holding rental inventory who need unit-level occupancy, lease dates and rent history visible at a glance.

Housing providers

Non-profit and community housing organizations that need the property management side handled properly, separate from support services.

What Propvera helps with

Rent tracking

Rent due, paid and unpaid status, balances, arrears and a complete rent history per unit and per tenant.

Lease management

Upload existing leases, keep dates, rent amounts and deposits in one record, and see renewals and move-outs coming.

Maintenance

Log repairs, capture tenant requests, track status and keep the full history against the right property and unit.

Documents

A document vault per property, unit and tenant with visibility control, so leases and notices are never lost in a mailbox.

Applications

Collect rental applications through a shareable link and keep applicant records beside the unit they applied for.

Reporting

Income and expense reporting, owner statements and CSV exports your accountant can actually use.

Built for Canadian rental operations, not adapted to them

Most well-known property management platforms were designed for United States landlords first. They work, but the details that eat your time — lease templates, notice types, currency, tax handling, provincial rules — are the parts that were designed for somewhere else. Propvera starts from Canadian assumptions instead.

• Canadian dollar pricing with no foreign exchange surprises on your subscription
• Canadian address and postal code formats throughout
• Ontario Standard Lease and Landlord and Tenant Board forms built in
• Rent collection through Canadian pre-authorized debit rather than U.S. bank transfers

One structure that keeps a portfolio honest

Propvera enforces a simple hierarchy: a property holds units, a unit holds a lease, a lease holds tenants. Occupancy is derived from whether a current lease exists, so your unit count and vacancy picture cannot drift out of date. Every rent record, document, maintenance entry and rent increase attaches to a real place in that structure, which is what makes reporting trustworthy later.

Province-aware where it counts

Residential tenancy law is provincial. Notice periods, rent increase rules, lease forms and dispute processes differ across Ontario, British Columbia, Alberta, Quebec and the rest of the country. Propvera's Ontario workflows are the most complete today — Ontario leases, rent increase handling and Landlord and Tenant Board related guidance. Landlords and managers elsewhere in Canada use the same rent, lease, maintenance, document and reporting tools without province-specific forms.

Frequently asked questions

What is the best property management software in Canada?

It depends on portfolio size and province. Large institutional owners often use enterprise systems, while most Canadian landlords and small-to-mid property managers want something faster to set up. Propvera is Ontario-built, priced in Canadian dollars, and covers leases, rent tracking, maintenance, documents, applications and reporting in one place.

Does Propvera work outside Ontario?

Yes for the core operational tools — properties, units, tenants, leases, rent tracking, maintenance, documents and reporting all work anywhere in Canada. Province-specific lease forms and tribunal forms are Ontario-focused today, so landlords in other provinces continue to use their own provincial forms.

Is Propvera priced in Canadian dollars?

Yes. There is a free plan, Pro at $12.99 CAD per month plus $1 per active unit, and Elite at $24.99 CAD per month plus $1 per active unit. A 14-day Pro trial is available without a credit card.

Can I move existing properties and leases into Propvera?

Yes. You can add properties and units manually, upload existing lease PDFs so the details are read and matched to the right unit, or send a spreadsheet of your portfolio and have it imported with a preview step before anything is saved.

Does Propvera collect rent from tenants?

Rent collection through Canadian pre-authorized debit is available in a controlled pilot. Most users currently record rent in Propvera while receiving payments through e-transfer, cheque or their own bank, which keeps the ledger accurate either way.

How long does setup take?

A single property with a few units usually takes minutes. A larger portfolio is faster with a spreadsheet import or lease uploads, and property management companies can request hands-on onboarding help.

Is my portfolio data private?

Yes. Each account only sees its own portfolio, access is enforced at the database level, and documents are stored privately with download links that expire.