For landlords
Landlord Software for Canadian Rental Property Owners
Keep every property, unit, tenant, lease, rent payment, receipt and repair in one place — without running your rentals out of a spreadsheet and a photo gallery.
Most Canadian landlords start with a spreadsheet, an email folder and a phone full of receipt photos. It works until a lease renewal, a rent increase, a tax return or a tenancy dispute needs a clean paper trail. Propvera is landlord software built in Ontario for owners who want that trail without hiring a property manager: your units, your tenants, your leases, your rent history and your documents, structured and searchable.
Summary
- Propvera is landlord software for Canadian rental property owners, built in Ontario.
- Landlords use it to track rent due and paid, store leases and documents, log maintenance and record expenses.
- The free plan supports getting a first property organized; Pro is $12.99 CAD/month plus $1 per active unit.
- Ontario landlords also get the Ontario Standard Lease, rent increase tracking and Landlord and Tenant Board forms.
- Nothing about the platform requires a portfolio to be large — it works from a single unit upward.
Who this is for
First-time landlords
One condo or a basement unit, and a strong preference for doing the paperwork properly from day one.
Investors with a few doors
Two to ten units across a couple of buildings, where the admin is starting to outgrow memory.
Family-run portfolios
Properties shared between relatives who all need to see the same rent and lease records.
Landlords preparing for tax season
Owners who want income, expenses and receipts categorized before the accountant asks.
What Propvera helps with
Rent records
Know what was due, what was paid, what is outstanding and what the running balance is for every tenant.
Lease storage
Upload the signed lease once and keep the rent amount, term dates and deposit details attached to the unit.
Tenant records
Contact details, occupants, move-in and move-out dates, and history you can look back on.
Maintenance log
Record repairs with notes and photos so you know what was done, when, and what it cost.
Expenses
Categorized expenses and mortgage tracking, with exports for your accountant or bookkeeper.
Reminders
Alerts for lease expiries, rent increase eligibility and overdue rent before they become problems.
Why a spreadsheet eventually costs you money
Spreadsheets are fine at recording numbers and terrible at holding evidence. They do not store the signed lease, the notice you served, the inspection photos or the repair invoice. When a tenancy goes sideways or an auditor asks a question, the missing piece is almost never the arithmetic.
- Documents stay attached to the unit and tenant they belong to
- Rent history is a ledger, not a formula someone can overwrite
- Rent increases keep a dated record of what changed and when
- Maintenance history shows the property was actually maintained
Ontario landlords get more
If your rentals are in Ontario, Propvera also handles the provincial paperwork: the Ontario Standard Lease, rent increase records and guideline awareness, and Landlord and Tenant Board forms filled from the details already in your account. That is the part generic landlord apps leave to you.
Start small, stay small if you want
There is no minimum portfolio and no requirement to adopt everything at once. Many landlords start with one property and rent tracking, then add documents, maintenance and expenses as they go. Pricing follows active units, so a small portfolio stays inexpensive.
Frequently asked questions
What is the best landlord software in Canada for a small portfolio?
Look for Canadian dollar pricing, rent tracking with a real ledger, document storage and provincial lease support. Propvera covers all four and starts free, which suits landlords with one to ten units.
Is there a free plan for landlords?
Yes. The free plan lets you set up a property, units and tenant records so you can see whether the structure fits before paying anything. Pro is $12.99 CAD per month plus $1 per active unit.
Can I track rent that tenants pay by e-transfer or cheque?
Yes. Most landlords record payments manually as they arrive, including partial payments and backdated payments, and the ledger keeps the balance correct.
Does it handle rent increases in Ontario?
Yes. You can record a rent increase, keep the dated history, and generate the N1 notice from your existing unit and tenant details. You can also record a past increase as a historical baseline when you are moving records in.
Can I store lease documents and photos?
Yes. Each property, unit and tenant has a document area, and maintenance records can hold notes and photos, so the whole file for a tenancy stays together.
Do I need to be technical to use it?
No. Setup is guided, the lease upload does most of the data entry from a PDF, and support is available if a portfolio needs moving over.
What happens to my data if I stop using Propvera?
Your records remain yours and can be exported, including rent and expense data as CSV files.