Rent Roll Software for Canadian Non-Profit Housing Providers

Summary

• Propvera produces a live rent roll for non-profit housing providers from units, current agreements and payment records.
• Each line carries charged amount, receipts, partial payments, outstanding balance and dated history.
• The received date is the authoritative financial date, and backdated entries are supported for historical accuracy.
• Arrears are surfaced automatically so follow-up is timely and consistent.
• Rent rolls and payment history export to CSV and PDF for boards, funders and auditors.

Who this is for

Non-profit housing providers

Organizations that must produce a defensible rent roll on request.

Finance and admin staff

Teams reconciling charges, receipts and balances every month.

Boards and treasurers

Directors who need collection and arrears figures they can trust.

Providers preparing for audit

Organizations that need dated history rather than a rebuilt spreadsheet.

What the rent roll gives you

Live unit-level lines

Every unit with its current household, agreement and charged amount.

Receipts and partials

What was received, when, and how much of the charge remains outstanding.

Arrears summary

Outstanding balances by unit and household, surfaced without manual review.

Dated history

Month-by-month charge and payment history retained per unit, including past households.

Backdating

Historical payments recorded with their true received date so past months read correctly.

Exports

CSV and PDF output for board packages, funder reporting and audit requests.

Why the received date matters

In Propvera the received date is the authoritative financial date for a payment, and the entry date is kept separately for audit purposes. That means a payment entered late still lands in the month it was actually received, so collection figures and arrears stay truthful even when data entry lags.

• Received date drives financial reporting
• Entry date retained for audit trail
• Historical payments can be backdated during migration
• Partial payments tracked against the original charge

Arrears you notice in time

Outstanding balances are calculated from charges and receipts, then surfaced in the action inbox with overdue reminders, so follow-up happens on schedule rather than when someone reviews the spreadsheet.

Built from the same records staff use

Because the rent roll draws on live units, agreements and payments, there is no separate reporting spreadsheet to maintain and no reconciliation between two versions of the truth.

Preferred non-profit pricing

Eligible non-profit and charitable housing providers can access preferred pricing in Canadian dollars, with founder-led help importing existing rent rolls and payment history.

Frequently asked questions

What is a rent roll?

A unit-by-unit list of who occupies each unit, the amount charged, what has been received and what remains outstanding. In Propvera it is generated from live records rather than maintained separately.

Can we record historical payments during migration?

Yes. Payments can be backdated to their true received date, so past months report correctly after you move off a spreadsheet.

Are partial payments supported?

Yes. A partial receipt is applied against the charge and the remaining balance stays visible until it is cleared.

Can we export for an auditor?

Yes. Rent roll and payment history export to CSV and PDF, with month-by-month detail per unit and per property.

Does this work for housing charges or program charges?

Yes. Any recurring monthly amount per unit is tracked the same way, with receipts, balances and dated history.

Is there preferred pricing for non-profits?

Yes, for eligible non-profit and charitable housing providers. Book a walkthrough and eligibility is confirmed with you.

How are arrears followed up?

Outstanding balances appear in the action inbox and can trigger reminder emails, so follow-up is consistent rather than dependent on a manual review.