Ontario social housing
Social Housing Property Management Software for Ontario Providers
One operational record for every building, unit, household, agreement, rent charge and repair — maintained by a small team, ready for any question.
Social housing providers in Ontario operate real buildings under real scrutiny, usually with two or three administrative staff. Propvera gives that team a single operational system: accurate occupancy derived from current agreements, dated rent records, traceable maintenance history, organized documents, and reporting they can produce in minutes. It is built in Ontario, priced in Canadian dollars, and offered at preferred pricing to eligible non-profit providers.
Summary
- Propvera is Ontario-built property management software used by social and non-profit housing providers across Canada.
- It keeps buildings, units, households, tenancy agreements, rent records, maintenance and documents in one place.
- Occupancy is derived from current agreements, so unit counts and vacancy stay accurate without manual updating.
- Ontario tenancy support includes the Ontario Standard Lease, rent increase timing and Landlord and Tenant Board forms such as the N1.
- Preferred pricing is available for eligible registered charities and non-profit housing providers.
Who this is for
Non-profit housing corporations
Providers operating social housing units across one or several Ontario buildings.
Municipally connected providers
Teams that report upward and need consistent occupancy, rent and maintenance data every month.
Mixed-income portfolios
Providers with a blend of market, affordable and subsidized units in the same building.
Lean administrative teams
Two or three staff operating dozens or hundreds of units alongside everything else.
What Propvera does for social housing teams
Accurate occupancy
Every building and unit with live occupancy derived from current agreements, so counts are right at any moment.
Household records
Primary contacts, co-tenants, move-in and move-out dates and full tenancy history per unit.
Rent records
Charged amounts, receipts, partial payments, balances and dated history per household.
Ontario paperwork
Standard Lease workflows and LTB forms including the N1, generated from the records you already keep.
Maintenance history
Requests with status, internal and public notes, photos and per-building repair spend.
Reporting on demand
Income and expense statements, occupancy views and CSV or PDF exports for boards and funders.
One record, many questions answered
Because every charge, repair and document attaches to a property and unit, the answers to unplanned questions already exist: vacancy over the last year, arrears by household, maintenance spend by building, how many agreements are current. Staff use the same records daily that reporting draws from, so nothing has to be reassembled at month end.
- Occupancy and vacancy derived from live agreements
- Dated rent and rent increase history per unit
- Maintenance spend attributable to a building and a unit
- Documents stored privately with controlled visibility and expiring download links
Ontario rules built in
Social housing tenancies are Ontario tenancies for most operational purposes. Propvera supports the Ontario Standard Lease, tracks rent increase eligibility and 90-day timing, keeps dated increase history, prepares LTB notices from existing tenancy records, and continues fixed terms month-to-month as Ontario practice requires.
Built for staff turnover
Guided setup, agreement upload that removes most data entry, derived occupancy and automatic reminders for renewals, rent increase eligibility and overdue rent mean operational knowledge lives in the system rather than in one person's memory. Team members can share the portfolio so continuity survives staffing changes.
Preferred non-profit pricing
Eligible registered charities and non-profit housing providers can access preferred pricing in Canadian dollars, with founder-led onboarding and migration help from existing spreadsheets. Book a walkthrough and eligibility is confirmed with you directly.
Frequently asked questions
What does social housing property management software do?
It holds the operational record for your buildings: units, households, tenancy agreements, rent charges and receipts, maintenance history, documents and reporting. Staff work in it daily and reporting comes from the same records.
Is Propvera built for Ontario?
Yes. Ontario is its primary focus, including Ontario Standard Lease workflows, rent increase eligibility and 90-day timing, dated increase history and Landlord and Tenant Board forms such as the N1.
Is there preferred pricing for non-profit providers?
Yes. Eligible registered charities and non-profit housing providers can access preferred pricing in Canadian dollars. Book a walkthrough and eligibility is confirmed with you.
Can it handle subsidized and rent-geared-to-income units?
Rent records reflect the amount charged to the household, with partial payments, balances and dated history. Subsidy determination stays with your existing process or funder system, and Propvera records the resulting charge.
Can several staff share one portfolio?
Yes. Team members can be given access with shared records and reminders, so operational continuity survives staff changes.
How do we move off spreadsheets?
Unit lists and rent rolls import from a spreadsheet with a preview and correction step, existing agreements upload as PDFs and match to units, and historical rent can be backdated so past months read correctly.
How is information protected?
Access is isolated per organization and enforced at the database level, documents are stored privately, and download links expire.
How long does setup take?
Small portfolios are usually operating the same week. Larger portfolios use the guided import with a review step, and founder-led onboarding walks your staff through it.